Powerful Modules for Complete School Management
Explore our comprehensive feature set designed specifically for Ghanaian educational institutions
Academic Management
A complete system for managing academic operations from curriculum planning to student assessment.
Key Features:
- Curriculum and subject management
- Academic year and term structuring
- Timetable generation and management
- Homework and assignment tracking
- Syllabus and lesson planning tools
The Academic Management module is the backbone of okEducation, providing a comprehensive framework for organizing your institution's educational activities. Define academic years with customizable terms that align with Ghana's educational calendar. Manage subjects with WAEC and GES compliance built-in. Generate timetables automatically while accounting for teacher availability and classroom resources. Track curriculum progress against national standards and create lesson plans that can be shared with students and parents.
Comprehensive Feature List
Over 120 features designed to streamline every aspect of school management
Academic Management
- Academic year and term management
- Curriculum and syllabus planning
- Subject and class management
- Timetable generation and scheduling
- Assignment and homework tracking
- Lesson planning tools
- WAEC and GES aligned frameworks
- Curriculum progress tracking
Student Management
- Comprehensive student profiles
- Admission and enrollment workflow
- Student promotion and progression
- Behavior and discipline tracking
- Health records management
- Parent-student relationship mapping
- Student ID card generation
- Alumni tracking and management
Financial Management
- Fee structure creation and management
- Multiple payment method integration
- Invoice and receipt generation
- Payment tracking and reminders
- Expense management and approval
- Budgeting and financial forecasting
- Scholarship and discount management
- Financial reporting and audit tools
Examination System
- Exam creation and scheduling
- Question bank management
- Customizable grading systems
- Report card generation
- Performance analytics and reporting
- Grade book management
- Examination invigilation planning
- External exam registration (WAEC, BECE)
Attendance Tracking
- Daily attendance recording
- Class-by-class attendance tracking
- Mobile attendance marking
- Absence notification system
- Attendance pattern analysis
- Staff attendance management
- Leave management for staff
- Attendance certificate generation
Reporting & Analytics
- Customizable dashboards by role
- Academic performance analytics
- Operational efficiency metrics
- Financial analysis and reporting
- Student progress tracking
- Comparative cohort analysis
- Regulatory compliance reporting
- Export in multiple formats (PDF, Excel)
Communication Tools
- Announcement management system
- Parent-teacher messaging
- SMS notifications and alerts
- Email communication system
- Event calendar and planning
- Newsletter creation and distribution
- Emergency broadcast system
- Parent-teacher meeting scheduling
HR & Payroll
- Staff records management
- Contract and document tracking
- Salary processing and payment
- Tax calculation and compliance
- Performance evaluation system
- Professional development tracking
- Recruitment and onboarding
- Staff attendance and leave management
Document Management
- Document storage and organization
- Version control system
- Document sharing and permissions
- Template library for common forms
- Digital signature integration
- Document categorization and tagging
- Archiving and retention policies
- Secure document access controls
Security & Compliance
- Role-based access control
- Data encryption (in transit and at rest)
- Audit logging and activity tracking
- GDPR and data protection compliance
- Regular security updates
- Two-factor authentication
- Data backup and disaster recovery
- Compliance with Ghana education regulations
Multi-Tenant Platform
- School-specific subdomains
- Customizable branding and theming
- Multi-campus management
- Isolated data environments
- Shared infrastructure with cost benefits
- Scalable for institutions of all sizes
- Centralized updates and maintenance
- Cross-school analytics for groups
Data Management
- Automated data backup system
- Data import and export tools
- Data validation and cleaning
- Historical data archiving
- Data migration assistance
- API for third-party integration
- Data ownership and access controls
- Data analysis and visualization tools
Mobile Applications
- Teacher mobile application
- Parent and student applications
- Mobile attendance marking
- Push notifications for updates
- Homework and assignment access
- Fee payment via mobile
- Offline capability for key functions
- Cross-platform compatibility
Performance & Reliability
- Fast loading times
- 99.9% uptime guarantee
- Optimized for low-bandwidth environments
- Responsive design for all devices
- Regular performance optimizations
- Scheduled maintenance windows
- Load balancing for high traffic periods
- Content delivery network integration
Onboarding & Support
- Guided setup and onboarding
- Data migration assistance
- User training and documentation
- 24/7 technical support
- Regular webinars and training
- Knowledge base and tutorials
- Dedicated account manager
- Implementation consulting services
How okEducation Compares
See why schools across Ghana are choosing okEducation over other alternatives
| Feature | okEducationOur Platform | Competitor ASAFSIMS | Competitor BsERP | Competitor CGeniusEdu |
|---|---|---|---|---|
| Core Features | ||||
| Academic Management | ||||
| Student Records | ||||
| Staff Management | ||||
| Attendance Tracking | ||||
| Financial Management | ||||
| Examination System | ||||
| Advanced Features | ||||
| WAEC/GES Compliance | ||||
| Mobile Money Integration | ||||
| Hostel Management | ||||
| Transport Management | ||||
| Library Management | ||||
| Parent Communication | ||||
| Technical Capabilities | ||||
| Multi-Tenant Architecture | ||||
| Mobile Applications | ||||
| Offline Capability | ||||
| API Access | ||||
| Data Export/Import | ||||
| Customizable Dashboards | ||||
| Support & Services | ||||
| Free Data Migration | ||||
| 24/7 Technical Support | ||||
| Training & Onboarding | ||||
| Regular Updates | ||||
| Custom Development | ||||
| Implementation Consulting | ||||
* Based on publicly available information as of May 2025. Features may change over time.
Benefits for Every Stakeholder
okEducation delivers value to everyone in your educational community
For School Administrators
Comprehensive dashboard with school-wide insights
Financial management and budget tracking
Staff management and evaluation tools
Compliance reporting for GES and WAEC
Resource allocation and optimization
Strategic planning based on data analytics
Empower Your School Administrators
With tools designed specifically for their needs